Commit e04ffdb2 authored by Jean Michel Rouly's avatar Jean Michel Rouly
Browse files

Added constitution version.

parent fb8fea60
\documentclass{article}
\usepackage[top=1in,bottom=1in,left=1in,right=1in]{geometry}
\title{\bfseries Constitution of Student-Run Computing and Technology at
George Mason University}
\date{Last updated September 12, 2013}
\author{\texttt{srct@gmu.edu}}
\setcounter{secnumdepth}{0}
\usepackage{hyperref}
\usepackage{color}
\pagenumbering{gobble}
\begin{document}
\maketitle
%%%%%%%%%%%%%
%%% SECTION 1: Name of Organization
%%%%%%%%%%%%%
\section{Article I --- Name of Organization}
This student organization shall be named Student-Run Computing and
Technology (SRCT). The website for SRCT shall be located at
\url{srct.gmu.edu}.
%%%%%%%%%%%%%
%%% SECTION 2: Purpose of Organization
%%%%%%%%%%%%%
\section{Article II --- Purpose of Organization}
Student-Run Computing and Technology (SRCT) will seek to enhance
student computing at Mason. SRCT will focus on establishing and
maintaining systems which would provide specific services to the
general Mason community.
%%%%%%%%%%%%%
%%% SECTION 3: Membership
%%%%%%%%%%%%%
\section{Article III --- Membership}
Membership in this organization will not be restricted on the basis of
race, color, religion, national origin, disability, sexual
orientation, veteran status, sex, or age.
\\ \\
Membership is open to all currently enrolled GMU students in good
academic standing with the university with a minimum cumulative GPA of
at least 2.5 who support the advancement of the organization's
principles.
\\ \\
SRCT members will be classified as either \textbf{contributors} or
\textbf{developers}.
\subsection{Contributors}
Contributors are individuals interested in joining the SRCT community.
All new members of SRCT are initially considered contributors. These
members may not participate in official votes, nor will they have
access to SRCT project management positions. They may contribute to
SRCT projects under the guidance and supervision of a project
manager.
\subsection{Developers}
Developers are individuals invested in the SRCT community. These
members have full voting rights and may request project management
positions. A project management position entails access to SRCT
infrastructure as required by their project, and as overseen by the
System Administrator. Additionally, project management entails the
responsibility to maintain project documentation and oversee project
development. Developers may also contribute to SRCT projects under
the guidance and supervision of the project manager. To attain
developer status, a contributor must demonstrate leadership skills,
commitment to SRCT principles, and technical ability. Prospective
developers will be selected based on these qualifications by official
vote. Any prospective developer will not be voted on more than twice
per semester.
\subsection{Revocation of Membership}
In extraordinary circumstances, if a motion is brought and seconded at
a meeting for membership revocation, all SRCT members will be notified
by email of the motion not less than five days before the following
meeting. If a quorum is present, an official vote will be held by
secret ballot, requiring a $\frac{3}{4}$ supermajority of present
members. Although an official vote, all present contributors will
be allowed to present arguments for or against membership revocation
prior to the vote.
\\ \\
Members will be automatically removed if suspended or expelled by the
university.
%%%%%%%%%%%%%
%%% SECTION 4: Officers
%%%%%%%%%%%%%
\section{Article IV --- Officers}
Officers' terms are for one semester; there are no term limits. All
officers will attend any training required by OSI. The
\textbf{Executive Board} is defined as the collection of all five
officer positions.
\subsection{President}
The President of SRCT presides over all meetings; serves as
spokesperson for SRCT; acts as its main liaison to the Advisor, ITU,
and OSI; oversees the transition to next semester's officers, and
ensures SRCT fulfills its constitutional obligations.
\subsection{Vice President}
The Vice President assists the President of SRCT to the extent the
President requests, and assumes the responsibilities of the President
in the President's absence, resignation, or removal. The Vice
President oversees all voting.
\subsection{Treasurer}
The Treasurer keeps accurate records of any expenditures and
accounting as outlined by the Office of Student Involvement's
``Fiscal Management Policies and Forms.''
\subsection{Secretary}
The Secretary takes minutes at each meeting and publishes them to
SRCT's website, keeps record of the membership status of SRCT members,
and maintains all other necessary records and files.
\subsection{System Administrator}
The System Administrator is responsible for maintaining the hardware
and software systems at SRCT's disposal. This includes project
management software, SRCT servers, and SRCT website maintenance. The
System Administrator also directly oversees all project managers.
\subsection{Removal of Officers}
Two SRCT members may present a motion to remove an officer. All
members will be notified by email, and have no fewer than five days to
review the motion. If a quorum is present at the next SRCT meeting,
the motion may be approved by a $\frac{3}{4}$ vote by secret ballot
of all present members. This is considered an official vote.
\subsection{Advisor}
The primary Advisor shall be a member of the faculty or staff at
George Mason University. The Advisor shall be selected by agreement of
the officers, and it is the responsibility of the officers to find a
replacement should the Advisor no longer be suited for the position.
The Advisor may offer guidance and support for SRCT, but may not
participate in any votes.
%%%%%%%%%%%%%
%%% SECTION 5: Elections
%%%%%%%%%%%%%
\section{Article V --- Elections}
\subsection{Standard Elections}
Elections will be held during the first meetings of March and
November, with the results to come into effect at the start
of the following semester.
\\ \\
Voting shall be handled in a secret ballot to be counted by the
highest ranking member not in contest for any officer position, or if
all positions are in contention, then by a quorum of all project
managers not directly involved in elections.
\\ \\
In the event of a tie, a second round of voting will be held between
the top two candidates following the same procedures of the first
round.
\\ \\
In the event of a further tie, the Advisor will determine the winner.
\subsection{Special Elections}
In event of the resignation of an officer, then an election will be
held to fill their position for the remainder of the term following
the procedures above.
%%%%%%%%%%%%%
%%% SECTION 6: Meetings
%%%%%%%%%%%%%
\section{Article VI --- Meetings}
SRCT shall meet on a weekly basis. Meetings should be scheduled to
accommodate the greatest number of members. All members of the Mason
community are welcome to attend meetings. Attendance by SRCT
contributors and developers is not mandatory, but highly recommended.
Consistent absence may be viewed as grounds for revocation of
membership.
\\ \\
The Executive Board has the right to call its own private meetings at
its discretion.
\\ \\
A quorum shall be defined to include at least two officers, and either
a simple majority of members or seven total members including at least
two officers, whichever is less. On official votes, in the event of a
tie, the deciding vote shall be cast by the presiding officer.
\\ \\
The President shall preside over all meetings. In the event of the
President's absence, the meeting shall be presided over by the highest
ranking available officer.
\\ \\
The most recent edition of Robert's Rules of Order will guide meeting
procedure.
\\ \\
Meetings will consist of at least one of two possible discrete
sections, an \textbf{organizational} section and a
\textbf{development} section. What type of meeting is scheduled for a
particular week will be made clear at the time of the meeting's
announcement.
\subsection{Organizational Meeting}
Organizational meetings are to present motions, discuss status of SRCT
initiatives and other matters of interest or concern to SRCT, vote on
germane resolutions, and other matters permitted by SRCT's officers.
All members of the Mason community are welcome to present topics of
discussion at meetings. Developers and contributors may vote on
non-official resolutions.
\subsection{Development Meeting}
Development meetings are not subject to the rigorous standards
outlined above. They are entirely optional meetings. Development
meetings will be used to provide developers and contributors with an
opportunity to meet in person and work together on projects in a
relaxed atmosphere. There are no time or attendance limits,
requirements, or expectations placed on development meetings.
%%%%%%%%%%%%%
%%% SECTION 7: Finance
%%%%%%%%%%%%%
\section{Article VII --- Finance}
No dues shall ever be required as part of SRCT membership.
\\ \\
This clause shall not be construed to restrict other fundraising
mechanisms.
%%%%%%%%%%%%%
%%% SECTION 8: Amendments
%%%%%%%%%%%%%
\section{Article VIII --- Amendments}
Two members may jointly propose an explicitly defined
constitutional amendment at a meeting. All members will be emailed a
copy of the language of the amendment and have no fewer than five days
to review the proposed amendment. At the next SRCT meeting, if a
quorum is present, the amendment may be approved by a $\frac{3}{4}$
vote by secret ballot of all present members. This is considered an
official vote.
\\ \\
The Office of Student Involvement must review all amendments in the
same matter as a completely new constitution.
\\ \\
Changes which do not affect the meaning of the text, such as updated
formatting and links, may be made at the discretion of the board.
%%%%%%%%%%%%%
%%% SECTION 9: Ratification
%%%%%%%%%%%%%
\section{Article IX --- Ratification}
This constitution shall become effective upon approval by a
$\frac{3}{4}$ vote of the membership, and the Assistant Director for
Recognized Student Organizations. This is considered an official vote.
\end{document}
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