constitution.tex 17.9 KB
 Jean Michel Rouly committed Apr 17, 2014 1 2 3 4 5 6 \documentclass{article} \usepackage[top=1in,bottom=1in,left=1in,right=1in]{geometry} \title{\bfseries Constitution of Student-Run Computing and Technology at George Mason University}  Mark Stenglein committed Mar 28, 2017 7 \date{Date drafted: \today}  Jean Michel Rouly committed Apr 17, 2014 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 \author{\texttt{srct@gmu.edu}} \setcounter{secnumdepth}{0} \usepackage{hyperref} \usepackage{color} \pagenumbering{gobble} \begin{document} \maketitle %%%%%%%%%%%%% %%% SECTION 1: Name of Organization %%%%%%%%%%%%% \section{Article I --- Name of Organization} This student organization shall be named Student-Run Computing and Technology (SRCT). The website for SRCT shall be located at \url{srct.gmu.edu}. %%%%%%%%%%%%% %%% SECTION 2: Purpose of Organization %%%%%%%%%%%%% \section{Article II --- Purpose of Organization} Student-Run Computing and Technology (SRCT) will seek to enhance student computing at Mason. SRCT will focus on establishing and maintaining systems which would provide specific services to the general Mason community.  Chris Reffett committed Aug 30, 2014 39 40 41 42 43 44 45  \subsection{Open Source} SRCT is strongly committed to the principles of Free and Open Source Software, and it is recommended that software used by or created by SRCT be Free and Open Source. However, we do acknowledge that there are times when proprietary software is more practical or more appropriate, and so our committment to open source shall not be considered an absolute requirement.  Jean Michel Rouly committed Apr 17, 2014 46 47 48 49 50  %%%%%%%%%%%%% %%% SECTION 3: Membership %%%%%%%%%%%%% \section{Article III --- Membership} Membership in this organization will not be restricted on the basis of  Nicholas Anderson committed May 09, 2016 51 52 53  race, color, religion, ethnicity, national origin, physical or mental disability, sexual orientation, veteran status, gender identity, gender expression, sex, or age.  Jean Michel Rouly committed Apr 17, 2014 54 55 56  \\ \\ Membership is open to all currently enrolled GMU students in good academic standing with the university with a minimum cumulative GPA of  Nicholas Anderson committed Apr 30, 2016 57  at least 2.0 who support the advancement of the organization's  Jean Michel Rouly committed Apr 17, 2014 58 59 60  principles. \\ \\ SRCT members will be classified as either \textbf{contributors} or  Jean Michel Rouly committed Jan 14, 2015 61  \textbf{developers}. In this document, the term general membership''  Chris Reffett committed Aug 30, 2014 62  shall refer to the combined body of contributors and developers.  Jean Michel Rouly committed Apr 17, 2014 63 64 65 66 67 68 69 70  \subsection{Contributors} Contributors are individuals interested in joining the SRCT community. All new members of SRCT are initially considered contributors. These members may not participate in official votes, nor will they have access to SRCT project management positions. They may contribute to SRCT projects under the guidance and supervision of a project manager.  Michael Bailey committed Jun 07, 2017 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88  \subsection{Project Manager Positions} Project Managers are the lead figures in individual SRCT projects. Project managers have the final determination of what elements or decisions enter the production phase of a project, with the exception of the Systems Administrator having veto authority if the change presents a clear and present security risk or management inconvenience, or a veto by simple majority by the executive board if it impacts the larger perception of SRCT or the university. In the event a project manager for a project does not exist and there is no distinct interest in someone taking on the position, the systems administrator will approve production changes at his/her own discretion. Project Managers will be elected at the discretion of the President, Vice President, and Systems Administrator in a simple majority. To remove a project manager is also done at the discretion of the President, Vice President and Systems Administrator in a simple majority. Physical attendance should not be mandatory for participation in this vote.  Chris Reffett committed Aug 30, 2014 89 90 91  \subsection{Becoming a Developer} To attain developer status, a contributor must demonstrate leadership skills, commitment to SRCT principles, and technical ability. To become a developer,  Jean Michel Rouly committed Jan 14, 2015 92  a contributor (hereafter referred to as prospective developer'') should  Chris Reffett committed Aug 30, 2014 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107  notify the Executive Board of their desire to become a developer and present a justification for gaining developer status. This justification should include a brief history of the prospective developer's contributions to the organization. Alternatively, a developer may nominate a contributor to the Board and provide a similar rationale. The Board will review the rationale and vote on whether to admit the prospective developer. If the Board votes against admitting the developer, then the developer body (including the members of the Executive Board) shall be provided with the prospective developer's rationale and will have their own chance to vote, conducted according to the rules of an official vote. If the developers vote to admit the prospective developer, they shall be admitted without prejudice. If the developers vote to not admit the prospective developer, then the prospective developer shall not be given developer status, but may re-apply in the future. No prospective developer may be voted on more than twice in one semester.  Jean Michel Rouly committed Nov 22, 2014 108 109 110 111 112 113 114 115 116 117 118  \paragraph{Developer Selection Criteria} To be accepted as a developer, an individual must meet two of the following three criteria, with emphasis on the first two. \begin{itemize} \item Active contributions to SRCT software projects. \item Active leadership participation in SRCT community events. \item Active social participation in the SRCT community, including meeting or event attendance. \end{itemize}  Jean Michel Rouly committed Apr 17, 2014 119 120 121 122 123 124 125 126 127 128 129 130 131 132  \subsection{Developers} Developers are individuals invested in the SRCT community. These members have full voting rights and may request project management positions. A project management position entails access to SRCT infrastructure as required by their project, and as overseen by the System Administrator. Additionally, project management entails the responsibility to maintain project documentation and oversee project development. Developers may also contribute to SRCT projects under the guidance and supervision of the project manager. To attain developer status, a contributor must demonstrate leadership skills, commitment to SRCT principles, and technical ability. Prospective developers will be selected based on these qualifications by official vote. Any prospective developer will not be voted on more than twice  Chris Reffett committed Sep 01, 2014 133 134 135 136 137 138 139 140  per semester. Any developer who leaves the university, whether by graduating or otherwise, loses their developer status. Developers who graduate automatically become alumni members. Developers who leave the university without graduating do not automatically gain alumni status, but may request alumni status from the Executive Board, who will decide the matter by a majority vote. Developers who are expelled lose their developer status and may not request alumni status.  Chris Reffett committed Aug 30, 2014 141 142 143 144 145  \\ \\ The following categories, \textbf{alumni members} and \textbf{honorary members}, are special categories of membership. The purpose of these categories is to allow non-GMU people to contribute to SRCT. Members of these categories shall be listed as members, but will  Jean Michel Rouly committed Jan 14, 2015 146  not be counted in membership totals, and will not count as Members'' when  Chris Reffett committed Aug 30, 2014 147 148 149 150 151 152  this document refers to such. \subsection{Alumni Members} Alumni members are former developers or contributors who graduated from George Mason in good standing with SRCT. They may contribute to projects and offer advice, but they may not vote, hold leadership  Chris Reffett committed Sep 01, 2014 153  positions, or control SRCT resources.  Chris Reffett committed Aug 30, 2014 154 155 156 157 158 159 160 161  \subsection{Honorary Members} Honorary members are people who have been recognized for providing significant service, expertise, or other contributions to SRCT. They may be nominated by any contributor or developer and must be approved by a majority vote of the Executive Board. They may contribute to projects and offer advice, but may not vote, hold leadership positions, or control SRCT resources.  Jean Michel Rouly committed Jan 14, 2015 162   Jean Michel Rouly committed Apr 17, 2014 163 164  \subsection{Revocation of Membership} In extraordinary circumstances, if a motion is brought and seconded at  Chris Reffett committed Aug 30, 2014 165 166 167 168 169 170 171  a meeting for revocation of a developer's status, the SRCT general membership will be notified by email of the motion not less than five days before the following meeting. If a quorum of developers is present, an official vote will be held by secret ballot, requiring a $\frac{3}{4}$ supermajority of present developers. Although an official vote, all present contributors will be allowed to present arguments for or against revocation of developer status prior to the vote.  Jean Michel Rouly committed Apr 17, 2014 172  \\ \\  Chris Reffett committed Aug 30, 2014 173 174  Developer status will be automatically removed if suspended or expelled by the university.  Jean Michel Rouly committed Apr 17, 2014 175 176 177 178 179  %%%%%%%%%%%%% %%% SECTION 4: Officers %%%%%%%%%%%%% \section{Article IV --- Officers}  Nicholas Anderson committed Feb 23, 2016 180  Officers' terms are for two semesters; there are no term limits. All  Jean Michel Rouly committed Apr 17, 2014 181 182 183 184 185 186  officers will attend any training required by OSI. The \textbf{Executive Board} is defined as the collection of all five officer positions. \subsection{President} The President of SRCT presides over all meetings; serves as  Manuel Gauto committed Feb 21, 2017 187  spokesperson for SRCT; acts as its main liaison to the Advisor,  Jean Michel Rouly committed Apr 17, 2014 188  and OSI; oversees the transition to next semester's officers, and  Manuel Gauto committed Feb 21, 2017 189 190  ensures SRCT fulfills its constitutional obligations. Upon election, the president assumes a position on the Infrastructure Management Team.  Jean Michel Rouly committed Apr 17, 2014 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208  \subsection{Vice President} The Vice President assists the President of SRCT to the extent the President requests, and assumes the responsibilities of the President in the President's absence, resignation, or removal. The Vice President oversees all voting. \subsection{Treasurer} The Treasurer keeps accurate records of any expenditures and accounting as outlined by the Office of Student Involvement's Fiscal Management Policies and Forms.'' \subsection{Secretary} The Secretary takes minutes at each meeting and publishes them to SRCT's website, keeps record of the membership status of SRCT members, and maintains all other necessary records and files. \subsection{System Administrator}  Manuel Gauto committed Feb 21, 2017 209 210 211 212  The System Administrator is technical representative for the membership body, fields all questions related to technical issues from project managers, and directly supervises all project managers. Upon election, the System Administrator assumes a position on the Infrastructure Management Team.  Jean Michel Rouly committed Apr 17, 2014 213 214  \subsection{Removal of Officers}  Chris Reffett committed Aug 30, 2014 215 216 217 218 219  Two SRCT developers may present a motion to remove an officer. The general membership will be notified by email, and developers will have no fewer than five days to review the motion. If a quorum is present at the next SRCT meeting, the motion may be approved by a $\frac{3}{4}$ vote by secret ballot of all present developers. This is considered an official vote.  Jean Michel Rouly committed Apr 17, 2014 220 221  \subsection{Advisor}  Nicholas Anderson committed May 09, 2016 222  The primary Advisor shall be a full time member of the faculty or staff at  Jean Michel Rouly committed Apr 17, 2014 223 224 225 226 227  George Mason University. The Advisor shall be selected by agreement of the officers, and it is the responsibility of the officers to find a replacement should the Advisor no longer be suited for the position. The Advisor may offer guidance and support for SRCT, but may not participate in any votes.  Manuel Gauto committed Feb 21, 2017 228 229 230 231 232 233 234 235  \subsection{Infrastructure Management Team} The Infrastructure Management Team is the body is placed in charge of all SRCT hardware and software. This board does not fill a seat of the executive board and has no powers vested to that team. The President and System Administrator will have a seat on the board unless impeached or removed by vote of Infrastructure Management Team. The other two members are elected by the Infrastructure Management Team and remain members  Manuel Gauto committed Feb 21, 2017 236 237 238  until resignation or loss of affiliation with George Mason University. Lastly, the operation of the Infrastructure Management Team is governed by the Infrastructure Management Guidelines.  Manuel Gauto committed Feb 21, 2017 239   Jean Michel Rouly committed Apr 17, 2014 240 241 242 243 244  %%%%%%%%%%%%% %%% SECTION 5: Elections %%%%%%%%%%%%% \section{Article V --- Elections} \subsection{Standard Elections}  Nicholas Anderson committed Feb 23, 2016 245 246  Elections will be held during the first meeting of March, with the results to come into effect at the start of the following semester.  Jean Michel Rouly committed Apr 17, 2014 247 248  \\ \\ Voting shall be handled in a secret ballot to be counted by the  Chris Reffett committed Aug 30, 2014 249 250 251  highest ranking executive not in contest for any officer position, or if all positions are in contention, then by a quorum of all developers not directly involved in elections.  Jean Michel Rouly committed Apr 17, 2014 252 253 254 255 256 257 258 259  \\ \\ In the event of a tie, a second round of voting will be held between the top two candidates following the same procedures of the first round. \\ \\ In the event of a further tie, the Advisor will determine the winner. \subsection{Special Elections}  Renfred Harper committed May 14, 2014 260 261 262 263  In event of the resignation of an officer, removal of an officer, or any other situation in which there is a vacant executive position, an election will be held to fill that position for the remainder of the term following the procedures above.  Nicholas Anderson committed Feb 23, 2016 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294  %%%%%%%%%%%%% %%% SECTION 6: Impeachment or Resignation %%%%%%%%%%%%% \section{Article VI --- Impeachment or Resignation} While an officer is in an elected position, they must fulfill the responsibilities of that position. If an elected officer fails to perform their responsibilities or abuses the privileges of their position, they will be subjected to impeachment and a subsequent removal of office. \subsection{Removal of Officers} Two SRCT developers may present a motion to remove an officer. The general membership will be notified by email, and developers will have no fewer than five days to review the motion. If a quorum is present at the next SRCT meeting, the motion may be approved by a $\frac{3}{4}$ vote by secret ballot of all present developers. This is considered an official vote. \subsection{Officer Resignation} In the event that an elected officer no longer wishes to hold their position, they shall announce their decision at the next SRCT Organizational meeting. If they are not able to attend the meeting, then they are responsible for finding another method to communicate this decision to the other officers. \subsection{Vacant Positions} If an elected position becomes vacant due to an impeachment or resignation, a special election will be held to fill that vacant position as described in Article V.II.  Jean Michel Rouly committed Apr 17, 2014 295 296  %%%%%%%%%%%%%  Nicholas Anderson committed Feb 23, 2016 297  %%% SECTION 7: Meetings  Jean Michel Rouly committed Apr 17, 2014 298  %%%%%%%%%%%%%  Nicholas Anderson committed Feb 23, 2016 299  \section{Article VII --- Meetings}  Jean Michel Rouly committed Apr 17, 2014 300 301 302 303 304  SRCT shall meet on a weekly basis. Meetings should be scheduled to accommodate the greatest number of members. All members of the Mason community are welcome to attend meetings. Attendance by SRCT contributors and developers is not mandatory, but highly recommended. Consistent absence may be viewed as grounds for revocation of  Chris Reffett committed Aug 30, 2014 305  developer status.  Jean Michel Rouly committed Apr 17, 2014 306 307 308 309 310  \\ \\ The Executive Board has the right to call its own private meetings at its discretion. \\ \\ A quorum shall be defined to include at least two officers, and either  Chris Reffett committed Aug 30, 2014 311 312 313  a simple majority of developers or seven total developers including at least two officers, whichever is less. On official votes, in the event of a tie, the deciding vote shall be cast by the presiding officer.  Jean Michel Rouly committed Apr 17, 2014 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344  \\ \\ The President shall preside over all meetings. In the event of the President's absence, the meeting shall be presided over by the highest ranking available officer. \\ \\ The most recent edition of Robert's Rules of Order will guide meeting procedure. \\ \\ Meetings will consist of at least one of two possible discrete sections, an \textbf{organizational} section and a \textbf{development} section. What type of meeting is scheduled for a particular week will be made clear at the time of the meeting's announcement. \subsection{Organizational Meeting} Organizational meetings are to present motions, discuss status of SRCT initiatives and other matters of interest or concern to SRCT, vote on germane resolutions, and other matters permitted by SRCT's officers. All members of the Mason community are welcome to present topics of discussion at meetings. Developers and contributors may vote on non-official resolutions. \subsection{Development Meeting} Development meetings are not subject to the rigorous standards outlined above. They are entirely optional meetings. Development meetings will be used to provide developers and contributors with an opportunity to meet in person and work together on projects in a relaxed atmosphere. There are no time or attendance limits, requirements, or expectations placed on development meetings. %%%%%%%%%%%%%  Nicholas Anderson committed Feb 23, 2016 345  %%% SECTION 8.1: Finance  Jean Michel Rouly committed Apr 17, 2014 346  %%%%%%%%%%%%%  Nicholas Anderson committed Feb 23, 2016 347  \section{Article VIII.I --- Finance}  Jean Michel Rouly committed Apr 17, 2014 348 349 350 351 352 353  No dues shall ever be required as part of SRCT membership. \\ \\ This clause shall not be construed to restrict other fundraising mechanisms. %%%%%%%%%%%%%  Nicholas Anderson committed Feb 23, 2016 354  %%% SECTION 8.2: Amendments  Jean Michel Rouly committed Apr 17, 2014 355  %%%%%%%%%%%%%  Nicholas Anderson committed Feb 23, 2016 356  \section{Article VIII.II --- Amendments}  Chris Reffett committed Aug 30, 2014 357  Two developers may jointly propose an explicitly defined  Chris Reffett committed Aug 30, 2014 358 359 360  constitutional amendment at a meeting. The general membership will be emailed a copy of the language of the amendment and have no fewer than five days to review the proposed amendment. At the next SRCT meeting, if a  Jean Michel Rouly committed Apr 17, 2014 361  quorum is present, the amendment may be approved by a $\frac{3}{4}$  Chris Reffett committed Aug 30, 2014 362  vote by secret ballot of all present developers. This is considered an  Jean Michel Rouly committed Apr 17, 2014 363 364 365 366 367 368 369  official vote. \\ \\ The Office of Student Involvement must review all amendments in the same matter as a completely new constitution. \\ \\ Changes which do not affect the meaning of the text, such as updated formatting and links, may be made at the discretion of the board.  Chris Reffett committed Aug 30, 2014 370 371 372 373  \\ \\ While contributors may not directly propose amendments, they may convince developers to sponsor an amendment on their behalf. Developers should only sponsor an amendment if they agree with the changes to be made.  Jean Michel Rouly committed Apr 17, 2014 374 375 376 377 378 379  %%%%%%%%%%%%% %%% SECTION 9: Ratification %%%%%%%%%%%%% \section{Article IX --- Ratification} This constitution shall become effective upon approval by a  Nicholas Anderson committed Feb 23, 2016 380 381  $\frac{3}{4}$ vote of the developers, and a Student Involvement staff member. This is considered an official vote.  Mark Stenglein committed Mar 28, 2017 382  \\ \\  Mark Stenglein committed Mar 28, 2017 383  Constitution Ratified on: March 28, 2017  Manuel Gauto committed Feb 21, 2017 384   Jean Michel Rouly committed Apr 17, 2014 385 \end{document}