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Copyright (c) 2014 George Mason Student-Run Computing and Technology
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# George Mason Student-Run Computing and Technology Constitution
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\title{\textbf{Constitution of the George Mason University GNU/Linux User
Group}}
\author{Samer Thomas Masterson}
\date{\today}
\begin{document}
\maketitle
\section{Article I --- Name of Organization}
The name of this organization shall be ``George Mason University GNU/Linux Users Group'', abbreviated to ``MasonLUG'' and occasionally just ``LUG''.
\section*{Article II --- Purpose of Organization}
The purpose of the MasonLUG is:
\begin{itemize}
\item to be a resource to the Mason community for people who want to
learn more about Linux and other free software,
\item to promote the use of Linux and other free software on campus, and
\item to contribute back to the free software community.
\end{itemize}
\section*{Article III --- Membership}
Membership in this organization will not be restricted on the basis of race, color, ethnicity, national origin, disability, sexual orientation, veteran status, gender, or age.
\\ \\
The only qualification we place on potential members other than what is already Mason policy is that they are interested in Linux or Free/Open-Source software.
\\ \\
As per George Mason University policy, all active members must be currently enrolled Mason students with a minimum cumulative grade point average (GPA) of at least a 2.0.
\\ \\
There are two types of membership available: active membership and associate membership.
\\ \\
Only currently enrolled Mason students may be active members. Anyone who does not qualify for active membership may be an associate member. This includes people from the community and abroad, as well as faculty members and students from other schools.
\\ \\
In order to be an active member you must either be subscribed to the organization's mailing list or attend at least one meeting a semester, and meet Mason's requirements for being a member of a Registered Student Organization. In order to be an associate member, all that is required of you is being subscribed to the organization's mailing list.
\\ \\
Only active members have the right to vote on officer selections and amendments. Other than that, we will hold no difference between active and associate members.
\\ \\
A member's privileges may be revoked if they are found to be spamming the mailing list or causing undue disturbance to the other members. Membership can be revoked only by the President of the Organization.
\section*{Article IV --- Officers}
There shall be three roles selected by the membership: President, Vice President, and Treasurer. Their duties are as described below.
\\ \\
The President shall organize the members to achieve the goals of the club as noted in section 1. Only President can revoke membership. The President should always take into account the opinions of the other officers and the club's members, but if there is any disagreement about the direction the club should move in, the President always has final say.
\\ \\
The Vice President shall assist the President to the best of their ability. The Vice President has as much authority as the President decides to give them. The Vice President and the President should work together to achieve the goals of the GNU/Linux User Group.
\\ \\
The Treasurer shall keep track of all of the Organization's funds. Anything that is purchased using club funds should be reported to the Treasurer to track.
\\ \\
The length of each officer's term shall be one year.
\\ \\
There shall be no term limits.
\\ \\
There shall be no minimum qualifications on the officer candidates.
\\ \\
An officer may be removed from duty if the active membership decides to impeach them. An officer can only be impeached by $\frac{3}{4}${\small ths} vote. The highest-ranked officer then decides who should temporarily fill the impeached officer's role until a vote can be held for it at the next general membership meeting.
\subsection*{Advisor}
The primary advisor shall be a full time member of the faculty or staff at George Mason University.
\\ \\
The advisor shall be selected by the President of the Organization.
\\ \\
The advisor may be removed from their duties if they inform the President that they no longer wish to be advisor to the group, for any reason. Also, the advisor may be replaced by a $\frac{3}{4}${\small ths} vote by the active members at any general meeting.
\\ \\
The advisor's role is to offer guidance to the members of the Organization, and to advocate for Linux and Free/Open-Source software within the faculty at George Mason University. The advisor may not vote on proceedings.
\clearpage
\section*{Article V --- Elections}
Elections shall take place within the last four weeks of each semester.
\\ \\
There shall be a week for nominations.
\\ \\
Any active member may run for any office position.
\\ \\
All members who wish to run for an officer position shall inform the President, who will compile a list of all candidates for office.
\\ \\
At the meeting after nominations, each candidate will state why they believe they are qualified for the position.
\\ \\
All positions will be voted for by secret ballot. The President will distribute ballots for the members to write their votes on and then collect them after the membership is done filling them out.
\\ \\
A group of members picked by the President are responsible for tallying the votes.
\\ \\
In the case of a tie, a runoff will be held at the next general meeting. The same voting procedure will be followed for the runoff.
\\ \\
There shall be a one week period where the current officers get the newly-elected officers familiar with the role. After that week, the new officers will officially be in office.
\section*{Article VI --- Meetings}
The MasonLUG will meet weekly.
\\ \\
The highest-ranked officer present will preside over the meeting.
\\ \\
The executive board will have separate meetings, which will be called at the President's discretion.
\\ \\
There is no attendance policy.
\\ \\
Quorum is a simple majority of the active membership plus one officer.
\\ \\
If the President needs to call a special meeting, they will inform the membership through the mailing list.
\\ \\
Robert's Rules of Order will be used as the MasonLUG's parliamentary rules of order.
\section*{Article VII --- Finance}
There are no dues, and so there shall be no dues collecting.
\section*{Article VIII --- Amendments}
For an amendment to be proposed, first the party who is proposing the amendment must let the President know about their proposition. The President will then announce on the mailing list and update the website to let people know that we will be discussing and voting on the amendment during the next general meeting. At the beginning of the next meeting, the President will give anyone who wishes to speak about the proposed amendment to speak. If there are no objections to the content of the amendment, then the party who proposed the amendment and the President will work together to write and add the amendment formally to the constitution. This will be presented to the members at the next general meeting, and then the President will take a vote on the amendment. If $\frac{3}{4}${\small ths} of those in attendance agree to it, the amendment will then be presented to the Office of Student Involvement to review. If they review it favorably, then the amendment formally becomes a part of the constitution.
\\ \\
The Office of Student Involvement must review all amendments in the same manner as a completely new constitution.
\section*{Article IX --- Ratification}
The constitution will be ratified at a general meeting. All the executive board must be present. The secretary will read the constitution to the members. Any member may make their suggestions known. If at the end of the session, the members agree that there are parts that must be revised, the secretary will incorporate their revisions with the concerned parties and present the constitution again at the next general meeting. Otherwise, if a majority of members agree to take the constitution to a vote, the President will then take the vote to ratify the constitution. If $\frac{3}{4}${\small ths} of the members present agree to ratify the constitution, a printed copy will be signed by all ratifying members. This copy will then be presented to the Assistant Director for Student Organizations. If the Assistant Director approves of it, then the constitution is formally ratified after they sign it.
\\ \\
The constitution up for ratification cannot be formatted using software that is not Free or Open Source, such as Microsoft Word or distributed in any proprietary format.
\\ \\
This constitution shall become effective upon approval by a $\frac{3}{4}${\small ths} vote of the membership, and the Assistant Director for Student Organizations.
\end{document}
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